CASE STUDY

Automating Business Travel Management
for Enhanced Efficiency

Custom Software Development
Automotive

Project Highlights

Scope

  • Developed a software application to automate business travel arrangements and expense tracking.
  • Introduced automated travel approval and expense reporting forms for streamlined operations.
  • Simplified the end-to-end travel management process, reducing manual effort and improving accuracy.

Challenges Overcome

Addressed inefficiencies in manual travel planning and expense management.

Reduced delays caused by the lack of a centralised system for approvals and expense tracking.

Enhanced visibility into travel-related costs for better budgeting and oversight.

Business Impact

The travel management application delivered measurable benefits to the client.

Travel Approval Efficiency

Expense Reporting Accuracy

Manual Effort Reduction

Overall Productivity Increase

These improvements streamlined the client’s travel management process, reduced operational inefficiencies, and provided better oversight of travel costs.

The Client

The client is a global leader in the automotive industry, renowned for their innovation, operational excellence, and commitment to employee productivity.

  • Over 70 years of experience in automotive manufacturing and innovation.
  • Operates in more than 60 countries worldwide, producing millions of vehicles annually.
  • Employs over 200,000 people globally, fostering a culture of efficiency and innovation.
Automotive-Client

The Problem

The client’s head office faced challenges with:

  • Manually managing business trips, leading to inefficiencies and delays.
  • Tracking and approving travel expenses, often resulting in incomplete or inaccurate data.
  • A lack of centralised tools for overseeing travel and associated costs.

The Solution

BGTS developed a tailored solution to optimise business travel management.

Travel Management Software

Automated the process of organising and tracking business trips and expenses.

Automated Forms

Implemented travel approval and expense forms to ensure efficient and accurate data collection.

Streamlined Processes

Centralised travel-related tasks, reducing manual intervention and improving overall efficiency.

Team & Technology

Tech Stack Utilised

Frontend

  • MVC
  • HTML
  • JavaScript

Backend

  • Entity Framework
  • Microsoft SQL Server

Team Composition

2 backend developers

1 frontend developer

1 project manager

The Outcome

The travel management application revolutionised the client’s approach to organising business trips and tracking expenses.

Streamlined Travel Planning

Automated tools simplified the process of arranging trips and tracking associated costs.

Improved Data Accuracy

Automated forms ensured precise approval and expense reporting, reducing errors and delays.

Enhanced Cost Oversight

Centralised tracking provided visibility into travel expenditures, enabling better budgeting and resource allocation.

Increased Efficiency

Reduced manual effort allowed employees to focus on core responsibilities, boosting overall productivity.

This advanced solution empowered the client to manage business travel more effectively, aligning with their commitment to operational excellence and employee satisfaction.